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New Member

Allow Email When Comments are Posted

Allow Email When Comments are Posted

Allow configuration of email (configure who get the notification) when a comment field is used.  If the customer enters a comment, it would be nice to be able to email the provisioning team or the catalog team.  Additionally, it would be a nice feature to allow email from comments if the provisioning team updates the comments - allowing easier communication from within the tool.

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Allow Email When Comments are Posted

We would love to see this as a feature and requested it quite a while ago.  Most of our Service Teams don't like jumping out of RC into Outlook to contact the requestor and would prefer that all contact (when possible) flow through the comments section.  The problem we've run into is how to ensure that the Requestors (and Service Teams for that matter) know when to check the Comments!  This would feature would eliminate that problem!

Ryan

New Member

Allow Email When Comments are Posted

These are great suggestions. Don't forget to open a case for them and state that these are feature requests. These will be sent to our Product Managers for consideration. If you think that someone's feature request is a good idea, open a case for it on behalf of your company so that the Product Managers will know that several customers would like this functionality.

Bary

New Member

Allow Email When Comments are Posted

Testify Brandy - we'd like that as well.   Please let us know if there's a feature request ID we can refer to.

Allow Email When Comments are Posted

I did open an enhancement request for this  2-3 years back and there is no update yet.

Please confir if there a  feature request ID for this or confirm if I need to raise another case.

New Member

Re: Allow Email When Comments are Posted

We contacted newScale multipe times in the past year and multiple times before that on this feature and they mentioned they do not see the need for it.  Recently with the acquisition with Cisco, they are using RequestCenter/Workplace portal in a much larger audience and it seems they see the need for it now.  I can't say where it stands on the priority list though.

That being said,  our company has implemented this feature through the use of a custom ServiceLink Comment Adapter.  It will email the customer/initiator/performer and anybody else who else is on a Carbon Copy field when a comment is added.  Comments can either notify or not notify.  So when performers are just updating the comments for a worklog type of thing, they don't notify anyone.  When they need to collaboration then they tell it to notify.  Customer/Initiators on the otherhand default to always notify.  The email template then includes the comment text.  It's very useful and definitely a major gap I see with the out of the box system.  We also can detect when fields are changed and send email notifications on what field changed and what the basis of those changes are.  Use cases for this are for when files are uploaded or when a description is updated as part of a workflow.  The parties on the request can then understand what's happening without having to go into the system.  This field change notification is a preference that a user turns on globally or on a request by request basis.

Alan

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